Wedding Contract Terms

CHANGE OF DATE OR VENUE

Chris Stratton, hereafter written as “Strattons Photography” must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify Strattons Photography.

RETAINER

A non-refundable retainer fee of $200, unless otherwise specified,  is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid at the date specified herein. If final payment is not received as set forth herein, Strattons Photography reserves the right to withhold delivery of the images and or to not attend the event until payment is received. Upon client’s signature and payment of retainer fee, Strattons Photography agrees to reserve the date; the retainer fee is applied towards the final contracted wedding package.

FINAL PAYMENT

Final payment is  due one week before the event unless other provisions are made in writing.

CANCELLATION

There shall be NO refund of retainer after three weeks from the deposit date due to opportunity loss for the photographer.  Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Strattons Photography. All arrangements will be put in writing. Cancellation must be in writing.  The retainer fee will be transferable to a new date up to 365 after cancellation. The client acknowledges that there is no guarantee a particular date will be available.

FAILURE TO PERFORM

Due to the limited and subjective nature of the event Strattons Photography cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location, etc.. The photographer is not responsible for lost photo opportunities  due to any kind of equipment malfunction, the lateness of the event couple, or other principals. The Photographer is not responsible for the lack of coverage due to bad weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Strattons Photography will be used for organizational purposes only and in no way represents photography that will actually be produced. Strattons Photography will do its best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.

UNFORESEEN CIRCUMSTANCES CLAUSE

If Strattons Photography or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then Strattons Photography shall return any moneys pad by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, SD flash card malfunction, items lost in the mail, or otherwise lost or damaged without the fault on the part of Strattons.

INCLEMENT WEATHER CHARGE

In the event of severe weather, including but not limiting to a blizzard, severe rainstorm or other unforeseeable events Strattons Photography  make the decision that it’s unsafe to drive home, and hotel stay may be billed to the client.

PRE-EVENT CONSULT

It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. Strattons Photography can successfully  all event details via email or communicated If the client requests to meet, the parties should be within a reasonable distance of the photographer’s location. A meeting via Skype or other online methods may be used, if desired.

WEDDING COORDINATOR/EVENT GUIDE: If the venue or client povides a "COORDINATOR/ EVENT GUIDE", the client is responsible for communicating all pertinent information. Such is including, but not limited to: timeline, itinerary, schedules, appropriate venue regulations and the like, prior to the wedding day.

EXCLUSIVITY   

Strattons Photography shall be the exclusive photographer retained by the client for the purpose of covering the wedding unless otherwise noted and agreed. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties.  Additional professional photographers may be employed only with the prior wriitten permission of Strattons Photography. Guest photographers during capturing images during the ceremony should not be allowed to photograph during the family and individual portrait sessions.  

PERMISSIONS

It is the clients’ responsibility to request and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the image capture. If a location require a payment, this payment will be the client's  responsibility.

COPYRIGHT

All photos created by Strattons Photography are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by Strattons Photography to be reprinted, diigitally reproduced, copied, scanned, or altered digitally or otherwise, without Strattons Photography' express written permission. The client may print (on their own) their personal  photographs with the written consent of Strattons Photograph The ultimate copyright for the negatives/digital files remain sole property of Strattons Photography and will never be given or sold.

Strattons Photography agrees to grant to the client the rights to the client with a non-exclusive, limited, perpetual license.

This license allows the client to do the following with the images:

i) Display the images;

ii) Print the images;

iii) Upload, email, or electronically transfer the images or files; and,

iv)  Publish the images on personal websites or social media websites

    *This applies only if giving credit to Strattons Photography. A description must be made by the client stating ‘Copyright Strattons Photography Please do not copy/paste or edit in any way’.

THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:

APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY Strattons Photography

MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES

PROOFS

Strattons Photography, as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the imagery to be provided that it deems bad or irrelevant.

EXPENSE REIMBURSEMENTS

The wedding couple agrees to reimburse Strattons Photography for all reasonable expenses relating directly to the wedding event itself. For example, parking fees, destination travel fees, accommodations, etc. Strattons Photography will bill the wedding couple after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and Strattons Photography agrees to supply expense receipts if so requested.

EVENT FOOD SERVICE

Wedding couple does agree to provide a meal for Strattons Photography and those employed by photographer.

RETURNED CHECKS

Returned checks are subject to a $50.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Strattons Photography in the event that enforcement of this contract becomes necessary. All legal action shall take place in Northumberland County, Pennsylvania.

GARMENTS

Strattons Photography cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments. Strattons Photography will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of Strattons Photography and assistants.

CREATIVE LICENSE

Images may be edited at the photographer’s discretion, and delivered images may not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that Strattons Photography produces.

SUBSTITUTION

In the event of illness or sudden event out of the control of both parties, Strattons Photography will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.vg

COOPERATION

The parties agree to positive cooperation and communication.

TERMS/CONDITIONS

*Offerings [excluding prices] are subject to change without notice. The most up to date contract will immediately apply to any client that has already signed.

STORAGE OF IMAGES

Due to the lack of information about how long USB devices or CDs/DVDs can hold information, Strattons Photography recommends that you backup your images on another media format, and that this be kept in a separate location. Strattons Photography also recommends making multiple copies periodically, following manufacturer's suggestions, to insure the images for years to come. Strattons Photography is not responsible for the longevity of any storage medium. Strattons Photography will not maintain imagery beyond one year after the event.

MODEL RELEASE

Permission is hereby granted to Strattons Photography to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose.

The laws of Florida shall govern this agreement.